A laboratory’s credibility lives in its records. This solution keeps every report preserved, traceable and findable within milliseconds, so the audit answer is a search, not a week of digging.
Compliant Lab Records is a SmartImage solution built on the suite. Every test produces a report, and every audit asks the same questions: produce the report, show where it has been, prove nothing is missing. The solution scans and digitises laboratory reports, reads each one and extracts the data that identifies it: sample, batch, test, client and date, and preserves every report in a compliance-grade archive with retention rules, controlled access and a full audit trail. A search interface shaped for laboratory work then finds any report, and the reports linked to it, by sample, by batch, by client, by date range. Audit preparation stops being a project.
Every report is digitised and read, sample, batch, test, client and date extracted, handwritten worksheets and older records included.
Retention rules, controlled access and a full audit trail on every report, in the system of record an auditor expects.
By sample, by batch, by client, by date range: the report and everything linked to it, surfaced together.
Ordinary scanning gives a laboratory images. This gives it evidence: reports identified by what they are, preserved to audit grade, and retrieved the way laboratory work actually asks for them.
Reports, worksheets and older records digitised, with handwriting recognition for what was written at the bench.
The identifying data comes off each report: sample, batch, test, client and date, read automatically.
Every report lands in the compliance-grade archive: retention rules, controlled access, full audit trail.
The laboratory-purpose view retrieves any report and its linked reports within milliseconds, audit-day included.
Handwritten worksheets and older records are read with handwriting recognition, so the archive covers the laboratory's whole history, not just its printed output.
Sample, batch, test, client and date are extracted from every report, so reports are found by their content, not by where someone filed them.
Retention rules govern how long every report is kept; integrity safeguards keep it unaltered for as long as it lives.
Who saw a report, when, and what was done with it: controlled access with a full audit trail, produced on demand.
A view built for laboratory work: any report and the reports linked to it, by sample, batch, client or date range, within milliseconds.
Every report the laboratory has ever produced is accounted for; when the auditor asks, the answer surfaces on screen, not from a storeroom.
Strongest fits: Pathology and medical laboratories · Mining and assay labs · Environmental and testing labs · Food and pharmaceutical QC. SmartImage supports the record-keeping and traceability that accreditation and regulatory audits demand; the laboratory holds the accreditation.
Of one institute’s laboratory reports, audit-ready every day. For nine years, from 2014 to 2023, a South African pharmaceutical services institute had its laboratory reports scanned, indexed and instantly retrievable: roughly 13,000 main report records, kept current by a monthly scanning service, used daily by its administration and laboratory personnel.
A 15-minute walkthrough on our sample set, then your own documents under NDA and on your terms.