Hundreds of CVs per role, then contracts, certificates and identity documents for every hire. This solution reads them all, and keeps every employee file complete.
HR and Recruitment Document Processing is a SmartImage solution built on the suite. Recruitment runs on documents nobody has time to read: hundreds of CVs per role, then contracts, certificates, identity documents and policy acknowledgements for every hire. The solution reads CVs and extracts the fields that matter, so candidates become structured, comparable data instead of a pile of PDFs. It then builds each employee's file automatically as onboarding documents arrive, filed to a compliant record with controlled access. HR answers "is this file complete?" with a search, not an afternoon.
Specialised resume extraction turns every CV into structured, comparable fields, however each candidate chose to lay theirs out.
Contracts, certificates, IDs and acknowledgements are filed to the right employee record as they arrive, with controlled access.
An HR-shaped view answers the question that eats afternoons: any employee's file, any document in it, and what is missing.
Two moments define HR's document life: the pile of CVs when a role opens, and the completeness question when an auditor, a dispute or an exit asks for the file. Four steps handle both.
CVs and onboarding documents collected from inboxes, portals and scanners, for every role and every hire.
Resume fields structured from every CV; employment agreements read with contract extraction.
Each document lands in the right employee record, compliant, access-controlled and complete.
The HR view finds any file, any document, and shows what is missing, in one search.
A documented Leap capability: the fields that matter come off every CV, so candidates can be compared on structure, not on formatting.
Contract extraction structures the agreement each hire signs: parties, dates and terms, captured into the record.
As onboarding documents arrive, each one is filed automatically to the right employee record in the system of record.
Personnel records are sensitive; permission layers decide who sees what, and every access is monitored.
A view shaped for HR work: an employee's whole file in one place, its gaps visible, its documents a search away.
Documents extraction cannot settle with confidence queue for a person; everything else files itself.
Strongest fits: Recruitment agencies and HR shared services · High-volume employers · Onboarding teams with compliance obligations
pages read and structured since 2014 From banks to government registries, SmartImage has turned documents into decisions for over a decade, going live in days to a few weeks, not quarters. HR and Recruitment Document Processing brings that engine to the documents every hire generates: read, structured and filed complete.
A 15-minute walkthrough on our sample set, then your own documents under NDA and on your terms.