The regulator expects you to know what you hold, protect it and produce it on demand. This solution digitises legacy archives at national scale and keeps them inspection-ready.
Records Digitisation and Compliant Archiving is a SmartImage solution built on the suite. Decades of paper sit in files, cabinets and warehouses; the solution turns them into one governed archive. Documents are scanned and read in bulk, identified and indexed automatically, and preserved in a compliance-grade archive with retention rules, controlled access and full-text search. Built and hosted in South Africa, POPIA-native, with your choice of on-premise or cloud.
Bulk scanning interfaces and batch processing built for millions of pages, proven past 80 million documents for a single client.
Every document is recognised and indexed automatically as it flows, so the archive is searchable from day one, not a folder of images.
Compliance-grade preservation with retention rules, controlled access and full-text search, hosted in South Africa, on-premise or cloud.
A legacy archive is a liability until it can answer questions. Four steps turn cabinets and warehouses into a governed archive that produces any record on demand.
Bulk scanning interfaces and batch processing move decades of paper through the digitisation floor at pace.
Each document is recognised and indexed automatically: no manual cataloguing, no folder of anonymous images.
Everything lands in the compliance-grade archive: retention rules, controlled access, metadata and integrity.
Full-text and contextual search puts any record on the screen when the business, or the regulator, asks.
Bulk scanning interfaces and parallel batch processing keep high-volume conversion moving, whether in your facility or a bureau's.
Documents are typed and indexed as they are scanned, so retrieval quality is built in during conversion, not bolted on afterwards.
Retention rules govern what is kept, for how long, and how it is disposed of, verifiably, for the archive's whole life.
Personal information stays protected: permission layers decide who sees what, and every access is monitored. Built and hosted in South Africa.
Any record surfaces by its content or its context, so "produce it on demand" becomes a routine request, not a project.
Where originals must remain, Trakem keeps them tracked through cabinets, shelves and warehouses, joined to their digital twins.
Strongest fits: Public sector and state entities · Banks and insurers · Any organisation with a warehouse of legacy records and POPIA obligations
documents processed for one of South Africa's largest banks That is one client. Across banks, government departments and enterprises, more than 500 million pages have moved through the SmartImage platform since 2014: scanned, identified, indexed and preserved. Decades of paper become an archive that answers.
A 15-minute walkthrough on our sample set, then your own documents under NDA and on your terms.